Built in 1926 as a fraternity for dental students, UCSF Faculty / Alumni House became the Campus wide center for alumni on Founders Day, 1982. It also services the campus community as a rental facility with very reasonable rates and a helpful staff. The House is an excellent and versatile setting for all sorts of campus events. Its homey feel makes it a wonderful venue for parties and receptions.Sit down dinners with round tables can accommodate 68 people in the living room. With creative furniture arrangement we have hosted classes and meetings for up to 90 people, as well as poster sessions holding a total of 30 posters and 100 participants. With the configuration of the various rooms downstairs break out sessions are easily attainable.The dining room can be closed off from the foyer and living room for meetings of a sensitive private nature. KGO-TV has also filmed in the dining room promoting the hospital.
Our upstairs Conference Room holds 14 comfortably around a large table.There are narrow sideboard tables that can be used for catering. It also has a built-in screen and dry erase board.
Recent upgrades to the building include new dining room tables, living room furniture, wireless access throughout and exterior painting of the building and interior of the ground floor.
The UCSF Faculty/Alumni House is designed for official University of California events and for invited visitors and guests of the campus. Priority is given to university in the following order:
Other requests will be honored when possible, using the reservation guidelines.
House rental form instructions:
(1) Fill out the form online
(2) Print it out.
(3) Fax it to Mary Conn-Fitch at the Faculty/Alumni House: 415-476-9570
You MUST fill out this form if you wish to serve alcohol at your event:
http://student.ucsf.edu/osl/links/
http://student.ucsf.edu/osl/policies/alcohol.html
1.Reservations are accepted on a first-come, first-served basis no more than one year in advance. but will not be confirmed more than 90 days in advance of the event.
2. Preliminary reservations and inquiries may be made through the Faculty/Alumni House scheduling coordinator at 415-476-4723 or at http://fahouse.ucsf.edu
3. All reservations are tentative until a written confirmation letter is received by the requester and a university budget number or a check for the full rental fee is received by the scheduling coordinator.
4. Reservation requests are to be on file at least 10 working days prior to the event.
5. Cancellation of reservations must be received at least ten working days prior to the event. If not, the minimum rental fee will be charged to the user.
The F/A House hours are Monday through Friday, 8 am to 10 pm, and by special arrangement on Saturdays and Sundays. There is no access to the House before 7:30 a.m., and if access is required at 7:30am an additional fee of $50 will be added to the rental recharge.
The House remains open one hour after the stated ending of the event (but no later than 10 pm) to allow for clean-up. The House capacity is 150 guests for stand-up receptions and 68 for sit-down meals.
Phone numbers
Telephones in the IOTA Room (476-2483), second floor conference room (476-3187),
and in the kitchen (476-2397) are available to the user for local, collect, or credit card calls.
Other phones located in the House are not available for public use.
Accessibility
While the main floor of the Faculty/Alumni House is wheelchair accessible, the second floor is not.
Any group that is larger than 15 is required to employ the services of a professional caterer who will supply adequate staff for setup, service, and cleanup. Events without staff and/or that are found to be "drop-offs" may be assessed an additional $75.
Exception: Potluck meals are accepted for small groups (15 people or less), provided that a kitchen supervisor is engaged by the Faculty/Alumni House Scheduler.
Boxed meals (for up to 15 people) are acceptable as long as there is adequate user staff for cleanup. Boxed meals do not require the presence of a kitchen supervisor as long as no kitchen equipment is used and complete clean-up is guaranteed and done by the user.
Wine and beer may be served at the Faculty/Alumni House functions to individuals age 21 and over. Red wine is permitted at stand-up receptions with fewer than 75 people, and at sit down dinners only. Drinks (alcoholic or not) that contain red dyes are not permitted in the Faculty Alumni House. A "Request for Use of Alcoholic Beverages" form should accompany the reservation form.
Caterers
Caterers must be approved by the House Manager. They must be licensed and provide proof of insurance prior to using the building. A tour of the kitchen with the House Manager is strongly recommended as well.
Current Approved Caterers are:
Betty Zlachin Catering: 415-641-8599
A Black Tie Affair: 650-869-4181
California Rose Catering: 510-644-4473
Carmona & Gee: 415-751-8272
Catered Occasions: 415-751-5538
Festivities: 415-387-3861
James Standfield Catering: 650-583-3180
McCall’s: 415-552-8550
Moffitt Catering: 415-353-1325
Palio Paninteca: 415-681-9925
Pluto’s: 415-674-1494 x 14
Savoy Catering: 510-658-8788
A $100 charge will be made for the use of house-supplied equipment in food preparation and service. This includes the stove, coffee maker, and serving equipment (plates, glasses, silverware, etc.).
A public address system is available for use with approval by the scheduling coordinator. A podium with microphone and a stand-up corded microphone are available for use in the living room, dining room, or foyer (see floor plan for locations of microphone outlets). If the podium is to be used in the foyer, it is necessary to allow room for public passage on the stairway.
A 5 disk CD player and a dual cassette deck are available for receptions with approval by the scheduling coordinator. Speakers are located in the living room, foyer, dining room, and Iota Room and may be used in combination or in any single room. A selection of the following music is available: jazz, classical, or holiday. Renters are welcome to bring their own selections. No rap or hard rock is allowed, and there is a volume limit due to neighbors concerns. MP3 players and IPods can be plugged in to the system if user provides the proper cable.
Additional office services are available upon request to facilitate your meeting at the Faculty Alumni House.A fee is charged for each service and they include an LCD projector, laptop, photocopying, faxing, 19” TV & VCR, conference call phone, and a “phone-bank” setup with 10 separate lines. Call the house manager at 415-476-4723 for details and pricing. When using conference call machine or the phone bank, it is recommended that you reserve in advance to avoid any last minute conflicts.
Three flip charts and four easels are available for use at no extra charge.
The House is made available for either 1-4 hours, or 4-8 hours time slots. If your group exceeds the agreed time limit, you will be charged $75/hour for overtime.
Note that overtime is always subject to availability of the House, and that charges are based on the total amount of time the House is reserved, from access time to the end of the event.
Rates for University Groups |
||
|
1-4 Hours |
4-8 Hours |
Downstairs area |
$250 |
$375 |
IOTA Room |
$100 |
$125 |
2nd floor conf room |
$150 |
$200 |
Overtime per hour |
$75 |
$75 |
After 5:00PM Surcharge |
$50 flat fee |
$50 flat fee |
Weekend event |
$100 |
$100 |
Kitchen supervisor |
$25/hr |
$25/hr |
Kitchen use |
$100 |
$100 |
Pre 8:00 a.m. access |
$50 |
|
Note: Charges are based on the total amount of time the room is reserved (i.e., from access time to the end of the event). If required time needed goes past the 4-hour minimum, the 8-hour time frame becomes applicable.
All student groups wishing to use the House must receive authorization (stamp and signature on all forms) by the Director of Student Life before submitting a reservation request.
The House is available to non-UCSF groups and individuals for their personal use (e.g., weddings, birthday parties, meetings). Reservations may be made up to six months in advance. Please call for current rates.
Non-university user responsibilities:
• A certificate of general liability insurance must accompany the reservation for all non-university functions. The certificate must demonstrate:
1.$1 million minimum coverage per occurrence for bodily injury/property damage
2.$1 million minimum coverage for fire/legal liability.
• Special one time liability insurance may be purchased through one’s homeowners insurance or from the UCSF Campus Risk Management Office (415-476-3661, Laurel Heights Room 295 Box 1338). The cost of liability insurance is contingent upon the size of the group and whether beer and wine is served.
The user assumes responsibility for ensuring the House capacity is not exceeded and for leaving the rooms clean and orderly. Additional charges may be assessed for cleaning, damages, or missing items.
Furniture may be rearranged with advance notice and the permission of the House Manager. The user needs to send a clear written explanation of setup and/or a diagram to the House Scheduler. Clean up is required and should be scheduled with Custodial Services 476-1695 if the event is on the weekend or will run past 5:00 pm. The piano remains in the living room at all times.
Because the House is located in a residential area, noise levels must be kept to a minimum. Amplified sound (other than a speaker's microphone and/or the Faculty/Alumni House sound system) cannot be accommodated. Dancing is not permitted.
The fireplace is available for use as follows:
The Millberry Union Garage, located at 500 Parnassus Avenue, offers parking at hourly and all-day rates. Public parking is also available at the Kirkham Street/Fifth Avenue lot behind the Dental Clinic Building. Parking fees are at a rate of $2.25 per hour up to a maximum of $18.00 per 24 hours. Both parking lots are open 24 hours a day. After 6PM and weekends, there is a flat fee of $1.25 for the Kirkham/5th Avenue lot.
For more details, try their website: http://www.parking.ucsf.edu/ParkingandTrans
It is the user's responsibility to inform caterers to bring all kitchen utensils, dishtowels, linen, serving platters, and utensils (unless noted as provided with kitchen use). It is strongly recommended that the user be present when the caterer arrives to give final instructions and confirm room set-up arrangements. It is also strongly recommended that a copy of this policy information be provided to the caterer in advance of the event.
Please note that any use of the dining room tables will necessitate the use of linens that must be placed over the tables for protection..
Arrangements for delivery and pick-up of rental equipment may be made with the prior approval of the House Manager.
If kitchen use is requested, please see House equipment inventory sheet for items available for use (included at the end of this information).
Caterers are to bag all trash and leave it in the kitchen for later pick-up.
Trash bags are NOT to be left outside of the House.
No grease is to be disposed of via kitchen sinks or garbage disposals.
December is a very busy rental month for the Faculty/Alumni House due to the number of groups seeking space to hold their holiday parties. To provide equitable access to everyone, the Faculty/Alumni House has developed a detailed selection policy. Please note this policy does not permit confirmation of any December scheduling before September 15th, of each year.
If you are planning an event in December, please call our House Scheduler at 476-4723 for a full-page summary of how this process works.
Dining Room Furniture
4 - 2.5 x 5 ft walnut veneer tables
4 - 6 ft round plywood table tops (will seat 10-12, user supplies linens)
10 - 2.5 x 6 ft folding tables
2 - 5 ft round tables (will seat 10)
60 folding chairs
70 upholstered chairs without armrests
Living Room Furniture
2 sofas (each will seat 3)
2 loves (each seat 2)
6 upholstered chairs
2 coffee tables
2 end tables
1 sofa table
1 baby grand piano
1 firescreen and tools
IOTA Room
1 round walnut table (will seat 8,)
8 upholstered chairs with armrests
Conference Room, 2nd floor
1 conference table
14 upholstered chairs with armrests
2 sideboards
1 projection screen
1 writing board
Kitchen Appliances
gas range with 2 ovens, 10 burners
2 industrial sinks with disposals
microwave oven
refrigerator with small freezer
dishwasher (soap provided)
Kitchen Equipment
Luncheon/dinner service for 40 (china is white with gold trim)
Dinner plates
Salad plates
Bread and butter plates
Soup bowls
Coffee cups/saucers
Flatware (5 piece setting)
Wine glasses (enough for 150 stand-up reception)
Water goblets (enough for 150 stand-up reception)
60 Bar glasses
97 Champagne flutes
Reception glassware
Wine glasses
Champagne flutes
Bar glasses or tumblers
Miscellaneous
6 sets salt/pepper shakers
4 sets sugar/creamers
1 hot water kettle
1 corkscrew
1 can opener
10 bud vases
See Additional pages:
Request for Use of Alcoholic Beverage
Faculty Alumni House reservation Request Form
Floor diagrams: Ground Floor, Living Room, Dining Room