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1st appeared
13 December
1999
Y2K -- What You
Need to Know
The campus’ Y2K
office has distributed information and advice that could come in handy
at the turn of the millennium.
Checking on Campus
Y2K Status
The telephone voice mail system will be used to distribute general
campus status reports about UCSF’s situation from early Jan. 1 through
that weekend. Check your voice mail at least once over the weekend and
just before coming to work on Monday, Jan. 3. If you do not have voice
mail, call 502-4000 (the campus Emergency Hotline) or 502-3727 for the
update. If none of these numbers work, use the backup Campus Emergency
line at 1-800-873-8232.
UCSF Stanford employees
may call 885-7828 to hear recorded reports during the New Year's Eve
weekend.
Emergency Numbers
Dial 9+911 from campus phones and 911 from non-campus phones.
Data Backup
Make sure that your critical data and programs are backed up, whether
you back up your own data or it is done by a system administrator. Test
the backup by using backed up data or simulating using it: over 20%
of backups have been shown to be useless after actual emergencies.
Parking
There will be free parking for UCSF Stanford and UCSF staff in the Ambulatory
Care Garage from 6 p.m. on Dec. 31 until 7 a.m., Jan.
3, on levels, D, E, F, and G. Identification is required. H-Level is
reserved for housestaff physicians. (Note the 6 p.m. time on Dec.
31. An earlier version of this article and the flyer circulated on campus
listed an incorrect time for free parking on that day.)
Security Concerns
On Friday, Dec. 31 and the following weekend, all staff and students
on Parnassus campus are to wear their University identification badges
-- make them plainly visible. This is to make policing the area more
efficient. Identification will be asked for as appropriate. Also, many
people leave their building for a minute or two to smoke, get something,
etc.: please use only authorized exit and entry points because of security
concerns during the New Year weekend, and do not prop open doors.
Dry Ice
In the event of loss of power to freezers, dry ice is being made
available in advance on the Parnassus Campus at the School of Nursing,
fifth floor loading dock on Wed., Dec. 29, by 9 a.m. and on Fri., Dec.
31, by 12 p.m. Have a fridge or cooler to store it (and always keep
a little room on each shelf for the dry ice in case of emergencies).
Instructions about venting, placement, and proper amounts to use will
be distributed with the dry ice.
Preparations at
Work
Identify your mission critical equipment and determine if it is Y2K
compliant at www.fda.gov/oc/y2k.
If you are a part of the School of Medicine, use its Y2K
database. Note that almost all computers need "patches"
(bug fixes) for software or the operating system – find what you need
by following the guide.
Because of severe
traffic congestion on New Year’s, we recommend that someone on site
be assigned to take care of your freezers or other needs if there is
a problem. Finally, follow the department checklist
to make sure that you are ready.
Paychecks
Saturday, Jan. 1 is the scheduled payday for employees that are
paid monthly. Payroll checks should be available for distribution on
the next working day (Monday, Jan. 3). Employees with direct deposit
(Surepay) will have the funds in their bank account by Monday, Jan.
3. Funds may be available earlier depending on the policy of individual
banks.
Personal Preparedness
Make basic preparations at home to ensure you are ready for Y2K-related
problems and general emergencies. The
Red Cross Y2K site is very helpful. For your computer, see the Y2K
toolkit and follow the process to find and fix hardware and software
problems.
Campus and Medical
Center Preparedness
Both Steve Wagner, Y2K coordinator at UCSF, and Larry L. Smith,
director of risk management for UCSF Stanford Health Care, say the campus
and medical center are in excellent shape for Y2K, but ask staff to
be prepared nonetheless for any possible problems.
As part of the UCSF
Y2K contingency plans, the campus will activate the Emergency Operations
Center, which will be staffed as needed on both New Year's and Jan.
3.
A committee of UCSF
Stanford staff will open operations centers at each site to respond
to any possible failure of systems. A Disaster Control Center will be
established at M 169, a Moffitt Hospital conference room, to serve UCSF
Medical Center at Parnassus and Mount Zion. On Dec. 31, the Disaster
Control Center will open at 2 p.m. To be staffed throughout the weekend,
depending on need, the center is being coordinated by Robert Hunn, safety
program director at the UCSF hospitals. For information regarding contingency
plans or the operations center, call 476-3827.
Links:
UCSF
Y2K Website
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